Moving your office is a big step that requires extreme care and consideration on your part. If you forget or ignore even the simplest details, it can significantly derail your operation, and that can lead to poor performance for months to come.
To ensure a smooth and risk-free office move, you need a moving checklist that can help you stay on top of everything. If you approach the moving process without any planning, it can take you much longer to finish it. Not to mention the negative effect it has on your productivity and service quality.
Here are some important things that you need to do to ensure the best office-moving experience
- Choose a New Place and Sign Your Lease
The first step is to choose your new office space. You can go for a large commercial space in a location where most of your clients, vendors, and other stakeholders reside. Once you have picked a suitable workplace for your team and signed the lease, you can officially commence the moving process. You can hire professional office movies in Dubai to ensure a seamless process.
- Create a Moving Timeline
After that you need to devise a detailed timeline for moving that lists every step and the time it will take to finish it. Make sure to avoid moving during your peak business season. It can reduce interruptions in your operations and allow you to provide your services consistently. Consulting with Office Movers and Packers in Dubai can be of big help in that regard.
- Figure Out Your Budget
When creating a budget, you have to account for the costs of the movers, security deposits, build-out costs, rent, and packing supplies. If you take all these things into account, you will be able to create a realistic budget for your move and that can help you avoid unexpected expenses and costs. By creating a budget for your office move, you can estimate how much each step will cost and how you can cut back some expense.
- Assign tasks to Relevant Personnel
You also need to assign all the business related tasks to the relevant personnel before making the move. You can ask the IT team to create backups and ask if anyone is willing to take up the inventory responsibility. You can also ask some employees to be in the new location on the moving day before the office furniture arrives to ensure a smooth move.
- Hire a Moving Team
Hiring a moving company is another important thing that you need to include in your moving checklist. These people can help you with inventory, packing, loading, unloading, and every other major step of the moving process.
- Create an Inventory
Make sure to add all the items carefully in a categorized manner in the inventory. By taking the time to create inventory, you can ensure every single item from your old office is accounted for upon your arrival at the new one. With the help of inventory you can also distinguished useful items from clutter and that can help reduce packing, loading, and unloading time.
- Create a Floor Plan for Your New Office
Before moving your stuff to the new office, it is better to schedule a walk-through. This will help you see the layout of the place more clearly and that can make the floor planning much easier.
Take measurements of the doorways and hallways to see if your furniture will be able to fit there with ease. After that create a floor plan that clearly states where everything will go in the new office. This can help you settle down at your new office in very little time and minimize interruptions or confusion in your operation.
- Notify all the Stakeholders
Once you have fixed the date and moving timeline, it is better to inform your employees, clients, suppliers, vendors, and all the other service providers about it.
You can set reminders in your office or add these to your company website or social media platforms. By informing all these people, you can make sure there are no surprises and everyone is mentally prepared.
- Office Networking and Infrastructure
Lastly, you need to contact different service providers including telecommunication and internet companies to set up your network infrastructure before you move. Phone lines and internet are the most important elements of your operation and you need to make sure they are properly set up in the new location.
Final Thoughts
Moving to your new office doesn’t have to be a stressful and complicated experience. If you do it the right way it can cost you very little time and money. If you have your new place ready before the move, create a comprehensive inventory, hire professional movers, and inform every concerned party about the moving date, it can make the process go a lot smoother.
A detailed checklist can help you avoid unexpected setbacks and make this whole process more productive and error-free.
